Safe System of Work Software

Safe Systems of Work. Generated in 3 Minutes.

AI-powered SSOW software for high-risk tasks. Step-by-step procedures, competency requirements, and equipment checklists — generated from your existing RAMS and linked to your full document pack.

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  • HASAWA 1974 referenced
  • Generated from your RAMS
  • Competency requirements built in
  • PDF export included

Built with UK health & safety regulations in mind

  • CDM 2015Referenced
  • HASAWA 1974Referenced
  • HSE GuidelinesApplied
  • UK StandardsAligned

The basics

What is a Safe System of Work?

A Safe System of Work (SSoW) is a formal documented procedure for carrying out a task that carries significant risk. Under the Health and Safety at Work Act 1974, employers must provide safe systems of work for all high-risk activities — working at height, confined space entry, electrical isolation, hot works, and more.

The problem

Most SSoW documents are inadequate — or don't exist at all

  • Generic procedures copied from the internet that don't match the actual task
  • No link to the RAMS or COSHH — leaving gaps in the safety pack
  • Missing competency requirements — investigators ask 'were they qualified?'
  • Takes a competent person 2+ hours to write a proper task-specific SSOW

With swiftRMS

Task-specific SSOW in 3 minutes, linked to your RAMS

  • AI reads your RAMS and generates a specific, sequenced work procedure
  • Competency requirements, equipment checks, and emergency actions included
  • SSOW linked to the parent RAMS and COSHH — one coherent document pack
  • Branded PDF ready for site packs, principal contractors, or HSE review
  • Step-by-step task procedures
  • Competency requirements
  • Equipment inspection checklists
  • Linked to RAMS and COSHH

Key Benefits

Everything a proper SSOW needs

Generated from your RAMS. Linked to your document pack. Ready in minutes.

Step-by-step procedures written by AI

swiftRMS generates a complete, task-specific SSOW from your RAMS scope — isolation steps, working sequence, emergency actions, and reinstatement. Nothing generic.

  1. 1Isolate and lock off energy source
  2. 2Erect exclusion zone and signage
  3. 3Verify isolation with test equipment
  4. 4Don PPE — gloves, goggles, hard hat
  5. 5Complete work, inspect, reinstate

Generate directly from any RAMS

No starting from scratch. Open a completed RAMS and generate its SSOW in one click. AI extracts the task, hazards, and controls to build a coherent procedure.

RAMSHot Works
SSOWGenerated

Competency requirements included

Every SSOW lists the qualifications, licences, and training the operatives must hold. IPAF, PASMA, first aid, inductions — built in by default.

  • IPAF licence verified
  • First aid cert current
  • Tool box talk signed
  • Induction completed

2 hours of writing done in 3 minutes

A thorough SSOW for a high-risk task takes a competent person 2+ hours to write properly. swiftRMS does it in 3 minutes, at the same standard.

Manual
2hrs
swiftRMS
3min

Equipment inspection checklists

AI generates pre-task equipment checks relevant to the work — harnesses, anchors, LEV, rescue equipment. Operatives tick them off before starting.

  • Harness — no damage
  • Anchor points verified
  • Rescue equipment ready
  • Comms check passed

Branded PDF export

Professional SSOW documents with your organisation logo, assessor name, and version history. Print-ready for site packs or digital sign-off.

SSOW Ready to Export

Who it's for

Who needs Safe Systems of Work?

  • Working at height

    Roof access, scaffold erection, MEWP operations, fragile roof work. SSoW that covers fall prevention, rescue plans, and competency requirements for every operative.

  • Confined space entry

    Permit-to-work backed SSoW for manholes, tanks, culverts, and service ducts. Atmospheric testing, rescue procedure, communications, and standby person requirements.

  • Electrical isolation

    Lock-off and tag-out procedures for live electrical work. Authorised person sign-off, test-before-touch, and reinstatement sequence — all documented.

  • Hot works

    Welding, grinding, cutting, and torch work in occupied buildings. Fire watch, permit to work, surface cooling times, and extinguisher requirements built in.

  • Demolition and groundworks

    Structural survey requirements, proximity to services, vibration monitoring, and exclusion zones for demolition and heavy groundworks operations.

  • Security and events

    Dynamic risk SSoW for door supervision, crowd management, and hostile vehicle mitigation. Checklists that hold up during SIA licensing reviews.

Official Sources

Safe System of Work Legislation

The legal frameworks that require documented safe systems of work across UK industries

Free download

Free safe system of work template

A blank SSOW template covering task assessment, hazard identification, the step-by-step safe working sequence, competency and training, PPE, emergency arrangements and the operative briefing record. Fill it in by hand, or generate a completed one in two minutes.

PDFWord

Guides

Health & Safety Guides

In-depth resources on safe working procedures and compliance

Related

Complete your safety document pack

SSOW works best alongside your RAMS and COSHH assessments

Ready to generate your first Safe System of Work?

Start free — generate a complete SSOW from your existing RAMS in under 3 minutes

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