Risk assessment and method statement
HVAC System Maintenance
Significant hazards
Cites CDM 2015, COSHH, Electricity at Work
Built with UK health & safety regulations in mind
- CDM 2015Referenced
- HASAWA 1974Referenced
- HSE GuidelinesApplied
- UK StandardsAligned
Sound familiar?
FM RAMS Challenges
Facilities management teams face unique compliance challenges across diverse building types and services
Multi-Site Compliance Inconsistency
Managing RAMS across multiple locations with varying building types, occupants, and hazards. Ensuring consistent safety standards whilst adapting to site-specific conditions.
360° visibility across all sites
Contractor Safety Management
Contractors arrive without complete RAMS documents, missing insurance details, or outdated certifications. Paper-based tracking leads to lost documents and compliance gaps.
50% faster contractor onboarding
Time Pressure on Document Preparation
Reactive maintenance callouts require rapid RAMS creation. Manual document preparation takes hours per job, delaying work and adding administrative burden.
80% reduction in admin time
Document Version Control
Workers access outdated RAMS from previous sites. Paper documents scattered across emails and filing systems. Last-minute changes don't reach all team members.
Real-time updates to all staff
Staying Current with Regulations
CDM 2015, Work at Height, COSHH, asbestos, electrical safety regulations all apply. Generic RAMS templates fail HSE compliance audits.
7 regulations covered automatically
The solution
Why FM Teams Choose swiftRMS
Purpose-built for multi-site facilities operations and contractor management
Generate Site-Specific RAMS in Minutes
AI creates professional, tailored RAMS documents in under 2 minutes vs hours of manual work. Reactive maintenance teams respond faster.
Built-In UK Legislation References
Templates for CDM 2015, Work at Height, COSHH, Electrical Isolation, MEWP operations, asbestos management. Every RAMS includes site-specific hazards.
Centralized Multi-Site Management
Digital platform stores all RAMS centrally. Contractors upload docs, version control ensures everyone has current RAMS, audit trail demonstrates compliance.
Streamlined Contractor Workflow
Contractors submit RAMS through portal. AI reviews for completeness, flags missing insurance/certifications. Reduces back-and-forth emails significantly.
Mobile Access for Field Teams
Emergency callouts no longer delay work whilst documents are prepared. Mobile access ensures field teams always have current docs on-site.
UK Facilities Management: The Numbers
- Falls from Height
30%
Falls from Height
Of UK work-related deaths
- RAMS Generation
2 mins
RAMS Generation
vs 3+ hours manual
- Pre-2000 Buildings
70%
Pre-2000 Buildings
Contain asbestos
- Time Savings
80%
Time Savings
On admin with digital RAMS
UK legislation built in
UK FM Regulations Referenced
Every RAMS automatically references the relevant legislation for your maintenance activities
Core legislation requiring RAMS for all construction and maintenance work
Work at Height Regulations2005
Governs MEWP operations, ladder work, roof access, cleaning
Covers hazardous substances: cleaning products, refrigerants, chemicals
Control of Asbestos Regulations2012
Mandatory for ~70% of pre-2000 buildings containing ACMs
Electricity at Work Regulations1989
Covers all electrical system work including isolation procedures
Applies to work equipment: ladders, power tools, MEWP, scaffolding
Official HSE guidance for health and safety in facilities management
All relevant legislation automatically cited in your RAMS documents
Who it's for
Built for Every FM Role
From facilities managers to reactive maintenance technicians
Facilities Managers
Oversee H&S compliance across multiple sites. Coordinate contractor vetting and RAMS approval.
Centralized compliance dashboard
H&S Advisors
Review contractor RAMS, conduct site-specific assessments, maintain asbestos registers.
70% faster RAMS review
Site Supervisors
Ensure contractors work to agreed RAMS. Conduct site inductions and manage callouts.
Mobile access to live RAMS
Reactive Maintenance
Respond to emergency callouts for plumbing, HVAC, electrical. Work to RAMS and permits.
5-minute RAMS generation
Contractor Management
Submit RAMS for approval, maintain certifications, complete site inductions.
Approval in days, not weeks
Facilities Operatives
Perform maintenance tasks safely following clear, site-specific instructions.
Consistent safe practices
FM Health & Safety Guides
In-depth resources to help you understand UK facilities management regulations
Complete Your FM Document Pack
RAMS, COSHH, and SSOW work together to cover every facilities management task
Ready to Transform Your FM RAMS?
Join facilities management teams across the UK generating professional RAMS in minutes, not hours.
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