What's new in swiftRMS

Choose exactly who needs to sign each RAMS instead of chasing your whole team. Pick the members for the job, and the document tracks just those signatures: who has signed, who is outstanding, and when everything is collected. Available on Business and Enterprise plans.

• FeatureNew Who needs to sign this? picker on each document: assign the specific team members for the job, or leave it open so anyone on your team can sign
• FeatureRequired Signatures panel shows progress at a glance (3 of 5 signed) and lists exactly who is still outstanding
• ImprovementSign-off declarations are now enforced: the confirmation boxes (read and approved, AI content reviewed) must be ticked before a document can be signed off, and the audit trail records them
• FixSigning or acknowledging now shows immediately in the signatures panel, no refresh needed

Add a second layer of security to your account with app-based two-factor authentication. Turn it on for your own login, or, if you run a team, require it across your whole organisation so every member must set it up before they can open a document. Works with any standard authenticator app.

• FeatureOpt-in 2FA from your account's Security settings, using any TOTP authenticator app (Google Authenticator, Authy, 1Password, Microsoft Authenticator)
• FeatureOrg-wide enforcement: owners and admins can require every team member to set up 2FA before they can access documents
• ImprovementThe 2FA challenge applies to both password and Google sign-in, and steps up password resets too
• ImprovementAdmins can reset a member's 2FA if they lose their device, so nobody gets permanently locked out

Add your company details to the footer of every page of every document you generate. Fill in your address, phone, company number, website and email once in your organisation settings, and they appear at the bottom of each page across RAMS, COSHH, SSOW and every other document type. All fields are optional.

• ExportCompany name, number, address, phone, website and email render in the footer of every page, on every document type and every download
• FeatureNew phone, company number, website and email fields in your organisation settings, alongside your existing address and logo
• UXOnly the fields you fill in show, so a sole trader with just a name and phone gets a clean footer, and documents with no details set look exactly as they did before

Sometimes you need to share a document without the assessor and client declaration box, for review, for a client's records, or before it has been signed. The download button now lets you choose: export with the sign-off section as normal, or without it for a clean copy.

• ExportSplit download button with two options: With client sign-off (as before) and Without client sign-off, which omits the assessor and client declaration box
• UXClear menu labels so it is obvious which version you are downloading before you export
• UXOn mobile, the document actions button is now labelled Details & Sign Off so the sign-off options are easy to find

Construction Phase Plans now capture and display the estimated start date, duration of the works, and estimated completion date, requested by customers whose clients expect them on the CPP cover. Existing CPPs can be updated from the editor without regenerating.

• FeatureNew Estimated Duration of the Works field when setting up a project CPP
• ImprovementCPP cover now shows Estimated Start, Estimated Duration and Estimated Completion in the document details
• UXAll three programme fields are editable on existing CPPs from the editor sidebar, no regeneration needed

Start a new assessment from a template built for your trade, not a blank page. Choose your trade and you get ready-made templates plus AI-suggested tasks for the jobs you actually do. Curated packs for showcase trades (Fire & Security Systems first), with AI covering every other trade instantly.

• FeatureNew blank-canvas vs template toggle in the New Assessment wizard, pick your trade then a template or AI suggestion to pre-fill
• FeatureCurated Fire & Security Systems pack: 18 templates (fire alarm, CCTV, access control, gas suppression, AOV, PAVA, nurse call and more) with scopes citing the relevant BS standards
• AIAI task suggestions for any trade without a curated pack, generated on demand and free to browse (only full generation uses a credit)
• Feature22 trades across construction, building services, fire & security, specialist, and facilities
• UXAssessment type is now a simple dropdown defaulted to Health & Safety, less clutter for the 90% who never touch the specialist types
• UXTemplates gallery gains a Browse by Trade strip that opens the picker for your trade in one click

AI insights now apply surgically to your documents. Instead of rewriting the entire document, the AI identifies exactly what to add or modify, leaving everything else untouched. Works across all five document types.

• AIPatch-based insight application: AI returns only the changes needed, existing content is never rewritten
• AIDoc-type aware insights: COSHH updates substances, SSOW updates procedures, MH updates tasks, HAVS updates tools
• FixApplied insight state now persists across page refreshes
• FixStaff count is now correctly passed to insight generation, eliminating false 'not specified' warnings
• ImprovementOnly actionable safety warnings show the Add button. Informational and positive insights are read-only

Digital permit to work system built for UK construction teams. Supervisor issues, assigned operative accepts, work runs under a live permit with fire watch timer enforcement. Full audit-ready PDFs, auto-expiry, RAMS-linked hazards. No more paper permits in the van. Business and Enterprise plans.

• FeatureHot Work permits for welding, cutting, grinding, soldering, torch-on roofing with configurable fire watch duration (60, 90, 120 min)
• FeatureConfined Space permits for tanks, manholes, sewers, deep excavations with ventilation, communication, and rescue plan capture
• FeatureFire watch timer enforcement — permit sign-off is blocked until the full duration has elapsed, server-side check prevents bypass
• FeatureAssigned operative workflow — only the named operative (or manager+) can accept, with email notification on issue
• FeatureAuto-expiry via Inngest — permits past their validity window flip to expired automatically every 15 minutes
• FeatureRAMS-linked hazards, PPE, and site location auto-fill from the approved risk assessment at permit creation
• ExportPDF export with full permit details, signing trail, and HSWA disclaimer — pin it at the point of work

Generate CDM 2015 compliant Construction Phase Plans from your project. The AI creates Schedule 3 risk controls, site rules, H&S aims, emergency procedures, and auto-references all linked RAMS and COSHH assessments.

• FeatureNew document type: Construction Phase Plan (CPP) with full CDM 2015 Regulation 12 compliance
• FeatureProject team mapping: client, principal designer, principal contractor, H&S consultant, and site foreman with contact details
• AIAI generates CDM Schedule 3 risk controls with 14 risk categories and detailed control measures
• AIAuto-references all linked RAMS and COSHH assessments with hazard and substance counts
• FeatureSite rules, H&S aims, cooperation arrangements, worker involvement, induction procedures, and welfare facilities
• ExportDedicated CPP PDF template with cover page, project team table, and professional formatting

Project documents now carry real contact details instead of placeholders. Auto-creates clients from project team input, injects emergency contacts across all documents, and gives paid users priority in the generation queue.

• ImprovementEmergency contacts (site supervisor, safety officer, phone numbers) are now injected into all RAMS, COSHH, and SSOW documents automatically
• ImprovementAuto-creates a client record from CPP project team input if no client was selected, so all documents show the correct client name
• FeaturePriority generation queue: paid users' documents generate before free and trial users when the queue is busy
• ImprovementCPP summary counts (hazards, substances) now update after all RAMS finish generating instead of showing zero
• FixRe-generating RAMS for a project no longer deletes the Construction Phase Plan

See a full AI-generated RAMS document before you sign up. Choose your trade, pick a job, and preview hazards, risk matrix, method statement, legislation, emergency procedures, and toolbox talk. No signup required.

• FeatureInteractive preview tool: pick your trade, select a common job, and see a complete RAMS document generated in real-time
• FeatureFull document preview with hazards, 5x5 risk matrix, method statement, PPE with EN/BS standards, UK legislation, emergency procedures, toolbox talk, and competency requirements
• Feature12 trades with 3-4 pre-set jobs each (39 total), covering construction, electrical, plumbing, roofing, demolition, scaffolding, fire protection, and more
• AIPre-generated cache for instant loading, with live Gemini fallback for uncached combinations

Completely redesigned onboarding experience. New users now select their trade, get a pre-filled RAMS suggestion, watch it generate with live legislation references, and get a guided tour of the product.

• UX4-step onboarding wizard: identity, trade selection, first RAMS generation, and guided product tour
• FeatureTrade selector with 12 industries that pre-fills your first RAMS based on your trade
• UXGeneration progress screen with animated legislation references and value reinforcement
• Feature5-step guided overlay tour on first document: risk assessment, editing, PDF export, related documents, and projects
• AIPrompt injection sanitisation on all AI generation inputs

Projects now generate Manual Handling and HAVs assessments alongside RAMS, COSHH, and SSOW. Plus better document navigation within projects.

• FeatureProject analysis now suggests MH and HAVs assessments alongside RAMS, COSHH, and SSOW for a complete compliance pack
• FeatureProject dashboard shows dedicated sections for all 5 document types with colour-coded grouping
• UXDocuments created via projects show 'View Project Documents' button instead of duplicate generation buttons
• UXBack button navigates to project page when viewing a project document
• ImprovementAI type assignment rules ensure correct document types (MH for manual handling, HAVS for vibrating tools, SSOW for isolation procedures)

Added fair use daily generation caps, rate limiting on all AI endpoints, Sentry error tracking on server-side paths, and email unsubscribe compliance.

• FeatureFair use policy with daily generation caps to prevent automated abuse
• ImprovementRate limiting on AI refinement, PPE suggestions, and video analysis endpoints
• ImprovementSentry error tracking on all critical server-side paths: RAMS generation, onboarding, Stripe webhooks, and Inngest functions
• FixEmail unsubscribe now actually works. All Resend emails check opt-out status and include List-Unsubscribe headers
• FixUpgrade email now sends correctly when converting from trial to paid subscription
• ImprovementUTM source tracking on admin signup notification emails

Full editing, PDF export, and Word export for Manual Handling and Hand-Arm Vibration (HAVs) assessments. Plus bulk editing across linked documents.

• FeatureManual Handling task editor with TILE grid (Task, Individual, Load, Environment factors), mechanical aids, team lifting, and risk scoring
• FeatureHAVs tool editor with vibration magnitude, auto-calculated exposure points, EAV/ELV threshold monitoring, and health surveillance management
• FeatureHAVs exposure dashboard showing total daily points with colour-coded EAV/ELV badges and per-tool breakdown
• ExportMH PDF template with orange theme, TILE factor grids, general principles, and all consultant-grade sections
• ExportHAVs PDF template with rose theme, prominent exposure summary, tool inventory, and health surveillance details
• ExportMH and HAVs Word document exports with TILE tables, tool inventories, and exposure summaries
• FeatureBulk edit linked documents: update client, site location, and emergency info across all related docs (RAMS + children) from any document in the family
• FixLinked doc grouping on COSHH and SSOW pages now shows parent RAMS titles and all sibling document types
• UXList view now shows grouped documents when 'Group by job' is active, with standalone docs in table below

New standalone paid tool for assessing home worker workstations under the DSE Regulations 1992. Fill a 3-minute form, get a professional .docx assessment document for £19.

• FeatureMulti-step assessment form covering 8 workstation areas (display, keyboard, mouse, chair, desk, lighting, noise, temperature) with good/adequate/poor ratings
• FeatureProfessional .docx document with cover page, detailed findings tables, risk summary with colour-coded action plan, health considerations, legal compliance section, and declaration page
• FeaturePersonalised teaser preview with gradient paywall showing your actual data before purchase
• FeatureInstant download on success page with animated generation progress, plus email delivery with download link

Two new help articles covering COSHH assessments end-to-end. From creating your first assessment to linking COSHH with RAMS and projects.

• FeatureNew help article: COSHH Assessments — covers AI generation, all 6 editor tabs, substance management, export options, and sign-off
• FeatureNew help article: Linking COSHH to RAMS — explains linked generation, project integration, standalone assessments, and SSOW connections
• ImprovementCOSHH-related search queries now return relevant help results in the dashboard help centre

Ground-up redesign of the RAMS, COSHH, and SSOW editor experience on mobile. Flat, clutter-free layout with more content space and fewer taps to get things done.

• UXFlattened nested card borders on mobile preview — content uses subtle background shifts instead of 4-5 layers of bordered containers
• UXDecluttered mobile editor — sign-off, approve, generate COSHH/SSOW, and public/private toggle moved into the details sheet
• UXPreview footer reduced to just Word + PDF download buttons on mobile, freeing up ~35% of screen space
• UXTouch-friendly delete buttons and 3-dot menus — always visible on mobile instead of hover-only
• UXTighter section padding, narrower risk columns, and side-by-side filter dropdowns on listing pages
• UXTab bar scroll hint gradient and reduced padding so more tabs are visible without scrolling
• ImprovementListing page KPI cards use compact horizontal layout on mobile
• ImprovementEditor header cleaned up — larger title, icon-only info button, removed visual clutter

Edit emergency contacts, site info, and dates across all project documents at once. Site details now feed directly into AI generation from the project wizard.

• FeatureBulk edit project documents — update emergency contacts, nearest hospital, evacuation point, and dates across all docs in one go
• FeatureSite & emergency details in project creation wizard — information feeds directly into AI-generated documents
• UXSSOW documents displayed in their own dedicated section on project dashboards
• ImprovementImproved document counting on project cards — shows all document types with accurate totals
• FixPDF sections no longer split awkwardly across page breaks

Completely overhauled PDF output for RAMS, COSHH, and SSOW — documents now match the quality of professional H&S consultancy reports.

• ExportLabel-value card formatting across every section — clean, structured layout that auditors expect
• ExportColour-coded risk badges (red/amber/green) with visual dots on hazard cards and substance tables
• FeatureExecutive summary added to all document cover pages
• FeatureNew Details tab in editor for ALARP justification, competency requirements, regulatory compliance, and inspection monitoring
• FixSSOW emergency procedures now save correctly (rescue/evacuation fields fixed)
• FixPersonnel count syncs between sidebar and SSOW task overview
• FixAll PDF sections now stay together on a single page — no more content splitting across page breaks
• UXCover pages tightened so table of contents and summary always fit on page one

A comprehensive refresh across every page — consistent stats, smarter navigation, cross-document linking, and a cleaner document library.

• FeatureCross-document linking — COSHH and SSOW editors now show parent RAMS and sibling document buttons in the top bar
• FeatureLink existing RAMS to unlinked COSHH or SSOW documents without regenerating anything
• FeatureDocument cards show RAMS →, COSHH →, and SSOW → badges to indicate linked documents at a glance
• FeatureFilter document library by client and sort by newest or oldest
• UXReplaced inline divider stats strips with KPI card grids across every page
• UXSidebar collapse toggle moved to a floating edge button — no more accidentally clicking logout
• UXBack button on document editor is now a clearly labelled ← Back pill
• UXAccordion project headers show RAMS count badge without expanding
• UXProject cards show failed and processing RAMS counts inline
• ImprovementDashboard now shows Approved document count instead of Pending Review

Generate fully formatted Word documents for every document type, with white-labelling and bulk ZIP exports for entire projects.

• ExportWord (.docx) export for RAMS, COSHH, and SSOW — tables, method statements, and branded cover pages included
• FeatureWhite-label export — override org name, logo, and assessor name before exporting any document pack
• FeatureBulk Word and PDF export for entire projects — all documents bundled as a single ZIP
• ImprovementBold and italic markdown formatting preserved in exported Word documents
• ImprovementZIP filename includes client name and project name for easy identification

Smarter rate limiting, automatic retry, and accurate progress tracking for large batch document packs.

• FixBatch jobs no longer get stuck on rate limits — automatic retry with exponential backoff
• FixProjects now show 'partial' status accurately instead of false 'completed'
• FixFixed duplicate documents created when re-triggering batch generation
• FeatureRetry Stuck button in project dashboard reschedules any failed RAMS without starting from scratch

A new document type — AI-generated step-by-step safe work procedures for high-risk tasks, fully integrated with RAMS and COSHH.

• FeatureNew SSOW document type covering task overview, procedures, competency requirements, and equipment inspection
• AIAI generation from scope description — produces a complete SSOW in seconds
• FeaturePDF export for SSOW with consistent branded layout
• FeatureGenerate SSOW directly from any completed RAMS document
• FeatureSSOW included in project batch generation packs

Full COSHH support — AI-generated substance hazard assessments linked directly to your existing RAMS.

• FeatureCOSHH document type covering substances, hazard ratings, exposure limits, and control measures
• AIGenerate COSHH from an existing RAMS — AI extracts relevant substances and auto-populates hazard data
• FeatureCOSHH library with project-grouped accordion view and filters
• FeaturePDF export for COSHH with substance tables and control summaries

Group all safety documents for a site under one project and generate an entire document pack in a single click.

• FeatureProjects — organise RAMS, COSHH, and SSOW for a site with live progress tracking
• AIBatch generation — describe a project scope and generate all required documents in one go
• FeatureProject dashboard with per-document status and generation progress
• FeatureBulk export — download all project documents as a ZIP

Send documents for review, track who has read them, and collect digital acknowledgments from your whole team.

• FeatureSubmit RAMS for review — managers can approve or request changes
• FeatureTeam acknowledgment tracking — see who has read and signed off each document
• FeatureFull audit trail of acknowledgments with timestamps
• ImprovementDashboard highlights pending sign-offs so nothing falls through the cracks

Share any RAMS with clients, subcontractors, or site managers — no login required.

• FeatureGenerate a public share link for any document to send externally
• FeatureOptional password protection on shared documents
• FeatureRevoke or regenerate share links at any time

Proactive AI suggestions surfaced directly in the editor — spot gaps before documents go out.

• AIAI Safety Insights panel flags missing control measures, PPE gaps, and regulatory issues
• AIOne-click apply — accept a suggestion and the document updates instantly
• AICritical, warning, and informational severity levels with colour coding

AI-powered risk assessment generation for UK construction and security — professional RAMS in under 2 minutes.

• FeatureAI RAMS generation — describe your scope, get a complete risk assessment in under 60 seconds
• FeatureFull document editor — hazards, control measures, method statements, PPE, emergency procedures
• FeaturePDF export with organisation branding
• FeatureTeam workspace with role-based access — owner, admin, manager, supervisor, team
• AIToolbox talk generator — create a site briefing from any approved RAMS automatically