- RAMS, COSHH and safe systems of work for each job: swiftRMS
- Incidents, audits and training across sites: AssessNET, Notify, Evalu-8 or EcoOnline
- Inspections and checklists on a phone: SafetyCulture's Mitti
- Try each one on your own jobs before you sign
Two kinds of tool
Document Tool vs EHS Platform
Most of the tools FM teams look at fall into one of two groups. Knowing which you need narrows the list quickly.
Best at
- Document tool (swiftRMS)
- Writing the safety documents for each job
- EHS platform
- Recording and tracking safety across the organisation
RAMS and method statements
- Document tool (swiftRMS)
- Drafted for the task in about 2 minutes
- EHS platform
- Some include a RAMS or method statement module
COSHH
- Document tool (swiftRMS)
- Document tool (swiftRMS): yes
- EHS platform
- Some, such as AssessNET and EcoOnline's Sypol
Permits to work
- Document tool (swiftRMS)
- Business: hot work, confined space, permit to dig, general
- EHS platform
- Some, such as AssessNET
Incident reporting
- Document tool (swiftRMS)
- Document tool (swiftRMS): no
- EHS platform
- EHS platform: yes
Audits and inspections
- Document tool (swiftRMS)
- Document tool (swiftRMS): no
- EHS platform
- EHS platform: yes
Training records
- Document tool (swiftRMS)
- Document tool (swiftRMS): no
- EHS platform
- Most
Published prices
- Document tool (swiftRMS)
- £49 or £399 a month, Enterprise quoted
- EHS platform
- Mostly quote only
How you start
- Document tool (swiftRMS)
- 14-day free trial, no card
- EHS platform
- A demo, sometimes a trial
What to look for
What an FM Team Needs from a Risk Assessment Tool
Reactive jobs, fast
A call-out can't wait two days for a RAMS. Look for a tool that drafts one for the task in minutes, so the engineer goes out with the right document.
Occupied buildings
FM work happens around staff, tenants and the public. The controls have to cover the people nearby, not just the person doing the work.
COSHH for cleaning and maintenance chemicals
Cleaning products, water treatment and refrigerants all need COSHH. A tool that writes COSHH alongside the RAMS keeps the controls and PPE consistent.
Permits for high-risk work
Hot works, confined spaces and digging need a permit as well as a RAMS. Check the tool issues both, or works with the permit system you already use.
Your rules on every document
Site rules, PPE standards and emergency arrangements should go into every document automatically, not be retyped by each engineer.
Proof the operative was briefed
If something goes wrong, you'll be asked who read the RAMS and when. Signing on a phone gives you that record without paper.
The options
Risk Assessment Tools FM Teams Use
The tools AI assistants and FM buyers mention most. Each is good at something different.
swiftRMS
AI safety documents
Best for: FM teams that need RAMS, COSHH, Safe Systems of Work, manual handling, HAVs and permits for each job.
Drafts each document from your description of the task, with UK legislation and the nearest A&E on every PDF. Pro is £49 a month. Business is £399 a month and adds 10 users, 50 operatives signing by QR, permits and a second signature on high-risk documents. 14-day free trial, no card. No incident reporting or audits.
AssessNET (Riskex)
EHS platform
Best for: Larger organisations that want risk assessments, incidents, COSHH, DSE, permits to work and contractor management in one system.
Riskex lists local authorities, NHS trusts and universities among its users. Prices aren't published. It offers a 7-day free trial and demos.
Notify
EHS platform
Best for: Teams that want incident reporting, risk assessments, method statements, audits and action tracking, built around frontline engagement.
Prices aren't published. It offers a free trial and free near miss and audit apps.
Evalu-8
Modular EHS platform
Best for: Organisations that want to choose modules such as RAMS, risk assessments, COSHH, contractor management, incidents and lone working.
The core EHS module is £2.50 per licence per month, with a minimum of 10 users and a one-off setup fee. Other modules are priced on request.
EcoOnline
EHS suite
Best for: Mid-market and enterprise teams that want incidents, audits, risk management and chemical safety, including Sypol COSHH.
Prices aren't published, and you start with a demo. It also covers lone working, ESG reporting and training.
Mitti (SafetyCulture)
Inspections and checklists
Best for: Teams that run regular inspections and checklists on their phones.
Free for up to 10 seats, with limits. Premium is $24 per seat per month billed annually. Its pricing page doesn't mention RAMS or method statements.
Details from each supplier's own website, checked 19 October 2026: riskex.com, notifytechnology.com, evalu-8.com, ecoonline.com and mitti.com/pricing. Prices change, so check with each supplier before you decide.
FAQ
Frequently Asked Questions
What is the best risk assessment software for facilities management?
There isn't one best tool for every FM team. For per-job safety documents, such as RAMS, COSHH, safe systems of work and permits, swiftRMS is built for it and starts at £49 a month. For incidents, audits and training records across many sites, AssessNET, Notify, Evalu-8 and EcoOnline are full EHS platforms. Many teams use one of each.
Do FM contractors need RAMS?
Clients usually ask for RAMS before maintenance work starts, and the law requires a suitable and sufficient risk assessment of the work under the Management of Health and Safety at Work Regulations 1999. For higher-risk tasks, such as work at height, hot works or confined spaces, a method statement shows how the work will be done safely.
Can operatives sign RAMS on their phone?
Yes, with swiftRMS Business. Operatives are added to a roster once, with no login. On the job they scan the QR code on the document, read it on their phone and sign, and you get a record of who was briefed on what and when. Business includes 50 operatives.
Does swiftRMS do incident reporting?
No. swiftRMS writes and signs off safety documents. If you need incident reporting, audits or training records, use an EHS platform alongside it.
How much does FM risk assessment software cost?
swiftRMS is £49 a month on Pro and £399 a month on Business, and Enterprise is quoted per deployment. Evalu-8 publishes £2.50 per licence per month for its core EHS module, with a 10-user minimum and a setup fee. AssessNET, Notify and EcoOnline quote on request. Mitti from SafetyCulture is free for up to 10 seats with limits, or $24 per seat per month billed annually.
Keep reading
Related Pages
Try It on Your Next FM Job
Describe a maintenance task and get the RAMS, COSHH and safe system of work in minutes. 14-day free trial, no card needed.